CORN PALACE FESTIVAL 2013
August 21st – 25th, 2013
Thank you for your interest in becoming a vendor at the 2013 Corn Palace Festival. Below you will find our general vendor information and an application for you to submit to become a vendor at our festival. Once we received your application, it will be reviewed and contracts will be sent out to selected vendors. We do limit vending of similar items, so submit your application quickly.
Set Up/Tear Down
The Corn Palace Festival dates and hours for 2013 are as follows:
- Set-up will begin on Tuesday, August 20th at 8:00 a.m.
- Food vendors must be in place by 1:00 p.m. on Tuesday, August 20th.
- Specialty vendors must be checked in by 4:00 p.m. on Tuesday, August 20th.
Ø PLEASE NOTE: Specialty vendors with trailers should be in place by 1:00 p.m. on Tuesday.
- On Wednesday, vendors are expected to be open by 4:00pm
- Starting Thursday, vendors are asked to participate during the hours of 11:00 a.m. to 11:00 p.m.
- Tear down will be on Sunday, August 25th at 9:00 p.m. (Our final concert will release at about 8:00 pm.)
Upon arrival please contact the Box Office prior to set-up, 605-995-8430.
Spaces are available in the following:
Food Vendors – 25 x 17-foot space for $420.00;
Specialty Vendors – 15 x 17-foot space for 265.00.
Additional space will be sold in 10-foot increments for $130.00.
Stakes or pegs of any kind are NOT allowed to be driven into the blacktop. Sandbags work best to hold down tents, you are responsible to secure your tents and provide your own sandbags as needed.
No exhibitor/concessionaire will be allowed to set up unless the space to be occupied has been paid in full by August 1, 2013.
Please sign the application and return the application, water & electrical requirements sheet and a photo of your display/booth as soon as possible (if you have participated in our Corn Palace Festival before, you do not need to submit a photo).
Mail, Email or Fax To:
Corn Palace, 612 North Main Street, Mitchell, SD 57301 or (email) email@example.com
or (fax) 605-995-8443. Any questions or concerns please call Jeri Mickelson at 605-995-8430.
A $100 deposit is required with this application. If selected the deposit in non-refundable. If not selected the deposit will be returned or voided. Decision on application will be made beginning March 1st. Return to: Corn Palace Festival, 612 North Main Street, Mitchell SD 57301 (keep a copy of this application for your records).
Maintenance and Your Festival Obligations
You are responsible for cleaning the tables and grounds under and surrounding your vending booth during the entire event. All concessionaires who are serving food are responsible for cleaning the picnic tables provided by the Corn Palace Festival. All concessionaires’ garbage should be brought to designated dumpsters. Concessionaires cooking with grease are responsible for proper disposal of the grease. Beginning Wednesday, all deliveries must be made before 10:00 a.m., no vehicles are allowed on Main Street after that time.
All food and beverage providers MUST be licensed and comply with state and local health regulations prior to the festival. The health inspector will visit each food and beverage vendor on Tuesday or Wednesday prior to opening. Contact the Health Department by August 1st if you have questions in regards to regulations for this event.
SD Department of Health
Office of Health Protection
445 E Capitol
Pierre SD 57501
The Corn Palace Festival is not responsible for the security or protection of the property and merchandise of exhibitors and concessionaires. Each exhibitor and concessionaire should take precautions to avoid theft or damage to such property.
You must have a South Dakota Sales Tax Number. The South Dakota Department of Revenue issues temporary permits for the duration of the Festival. The South Dakota Department of Revenue can answer questions you may have regarding sales tax. They can be reached at:
South Dakota Department of Revenue
PO Box 1103
Mitchell SD 57301
Local and National Fire Codes
Fire lanes identified along the midway shall remain open at all times for emergency apparatus. High-pressure cylinders, including LP Gas cylinders shall be fastened to prevent tipping. At least one 40-B:C rated fire extinguisher is required for all food vendors and where flammable or combustible liquids are used, stored or dispensed.
South Dakota State Plumbing Code requires all water connections to be protected against back-siphon age and back-flow. All wastewater must be disposed of in the sanitary sewer, NOT in the drain at the intersections along the curbs (storm sewer). If you have any questions, please call:
Public Works Department
City of Mitchell
Insurance Requirements for All Vendors
The EXHIBITOR/CONCESSIONAIRE shall indemnify and hold harmless the City of Mitchell and its agents, employees and volunteers from and against all claims, damages, losses and expenses, including but not limited to attorney’s fees, arising out of or resulting from (i) the conduct or management of the premises or of any business therein, (ii) any act, omission, or negligence of the EXHIBITOR/CONCESSIONAIRE or the partners, directors, officers, agents, employees, invitees or contractors of the EXHIBITOR/CONCESSIONAIRE (iii) any accident, injury or damage whatsoever occurring in or at the premises. EXHIBITOR/CONCESSIONAIRE hereby expressly indemnifies the City of Mitchell its agents, employees, and volunteers, unless such act of omission constitutes gross negligence or intentional misconduct.
EXHIBITOR/CONCESSIONAIRE shall maintain occurrence based Commercial General Liability Insurance or equivalent form with a limit of not less than $2,000,000.00 each occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two times the occurrence limit. Such insurance shall add the City of Mitchell, and its employees and volunteers as additional insured.
No persons promoting or providing samples outside their vendor spot are allowed.
AMPLIFIERS, LOUDSPEAKERS AND RECORDINGS
No loudspeakers, amplifiers, radios, or other broadcasting devices are permitted at the Corn Palace Festival unless written permission is first obtained from the manager. Approved loudspeakers must be kept at a reasonable volume that does not disturb normal business transactions in adjoining exhibits or the general public. The manager reserves the right to revoke loudspeaker permission, if the provisions of the rule are not observed.
All exhibitor/concessionaires must keep their space and/or booth plus the area immediately surrounding their space and/or booth in a clean and sanitary condition at all times by removing any filth and refuse in centralized dump locations as specified by the Corn Palace Management. Vendors in the Food Court area will be required to assist in keeping the outside area free of garbage.
All Concessionaires who are cooking with grease are responsible for proper disposal of the grease in grease disposal units. Inquire at the Box Office as to the location of grease disposal units. IN NO CASE SHOULD GREASE BE EMPTIED INTO THE STORM OR SANITARY SEWERS OR ONTO THE GROUND. ANY VENDOR ATTEMPTING TO EMPTY GREASE IN ANY STORM OR SANITARY SEWER WILL FORFEIT ALL FEES PAID AND WILL BE ORDERED TO LEAVE THE GROUNDS.
WATER – WASTEWATER - GARBAGE
1. Water used in the stand must be obtained from an approved source. All water hook ups must use a siphoned valve.
2. Water must be disposed of in a sanitary sewer system.
3. Garbage and rubbish shall be stored in leak proof, nonabsorbent containers, which shall be kept covered with tight fitting lids. Garbage containers must be provided for customer use.